Active Shooter Training Sadly, there is no appropriate time to talk about an active shooter on a campus. It has become a norm in today's society and just the thought of a potential active shooter is extremely frightening. While it is easy to say, "That would never happen here," every employee and student at Syracuse University should be prepared for the "what if" scenario. In the event of an immediate threat to campus or the surrounding community, DPS will urge you to run, hide or fight. These actions are defined as: RUN
Below is a depiction of an active shooter situation and an example of actions run, hide, fight. You have received an email recently from Chief Maldonado with an SU specific active shooter training. You can find the video here: https://vimeo.com/238604946/420a043179. Next Semester's Availability DUE ASAP Thanksgiving break crept up on us quickly! That means it's that time of year to send me your next semester's availability. Notice how I said availability NOT your course schedule. I realize that not everyone is going to have a complete schedule at the same time, so send me your availability when as soon as you can. Finals Schedule After Thanksgiving break, I will be putting out a blank schedule or finals week, Monday, December 11 through Friday, December 15. Everyone must sign-up for at least one shift. The schedule is on a first come, first served basis. There are no extra or double shift times. You must sign-up for your own time slot. You now have had a sufficient heads-up on our office policy. Reminder: Tell Us When Our Appointments Are in the CDC We have been dropping the ball recently with reminding Kelly, Bridget and myself that our appointments are in the office. When you are on shift and a counselor is holding appointment hours, appointment hours take priority. Keep and eye on the time and remind the counselor that their next appointment is here. A few examples of what we would like to see:
That About Does It...
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Hello CDCers! Long time, no posts. You have all been doing such a great job, I am so proud of everyone on the CDC student staff. I just want to touch base on a few things that we can tighten up as a team. Appointments HOW TO SCHEDULE AN APPOINTMENT IN THE CALENDAR:
Taking Messages There has been a handful of "messages" left on my desk so far this semester; however I had no idea what the post-it was trying to tell me. Now, there is a student out there just lost in the world of career development. Let's avoid this in the future. Please use the pink While You Were Out notepad to take a message. Until Next Time... Stay Basic
I'm going to give you a heads up now, so you're not surprised: The CDC is going to be nuts this week. I understand that all the events pertaining to the career fair can be a little confusing, especially when explaining each one to a student. I have a brief list of this week's events with descriptions to share with you. Please use this as a reference if a question arises with the events. NEXT WEDNESDAY: How to Work a Room Seminar September 20: 5 to 6 p.m. in the Herg (140 Newhouse 3) Get tips on approaching company representatives, dealing with tough conversation scenarios, and getting the most out of the September 22 Career Fair (more on the fall career fair below!). Making a great first impression and understanding how to present yourself in the best, most-relevant light is crucial! All years and majors are encouraged to attend. No registration is required. NEXT WEDNESDAY: Career Fair Résumé Seminar Wednesday, September 20: 6 p.m. in the Herg (140 Newhouse 3) Stick around after the How to Work a Room seminar to learn how to revamp your résumé in time for Friday’s career fair! Learn how to organize your content to best “sell” your experience and how communications industry résumés highlight information. No registration is required to attend. NEXT THURSDAY: Drop-in hours for Career Fair résumés ONLY September 21: 10 a.m. to 4 p.m. in the CDC (313 Newhouse 3) Attend one of the CDC’s resume seminars (full schedule available here or attend the Career Fair Resume seminar – details above) and you can drop in for resume help during the day on Thursday! Make the changes advised in the seminar and then get feedback at the drop-ins just in time for the Communications Career Fair. About the Newhouse Communications Career Fair Friday, September 22: 2 to 5 p.m. upstairs at Schine (Panasci Lounge) The Newhouse Fall Communications Career Fair is a great place to meet industry professionals, collect business cards and company information and prospect for internships or even jobs. There are companies looking for students from ALL of Newhouse's majors and programs! Companies will have tables set up in the Panasci Lounge (upstairs at Schine), and students will circulate among the tables and talk with reps informally. There will be an information table near the entrance to the lounge where you can ask questions about the event and pick up a list of companies recruiting, what they are recruiting for and where they are positioned. Most organizations will have information for students to take with them and many will be collecting resumes for future or current opportunities. Direct students to this quick tutorial on how to use Orangelink to check out all the companies that will be at the Fair: While watching the video, suggest to students that they make a list of the companies they plan to speak with at the fair. Students can visit those companies’ web sites and come up with a couple questions to ask each company during their conversation at the Fair. Friday CDCers and Career Fair Runners I still need 1 more student worker to help at the Fall Communications Career Fair this Friday, September 22, from 1:30-5:30 PM in Panasci Lounge, Schine Student Center. Please let me know as soon as possible if you are available to work. ***All Friday CDCers and Career Fair runners must wear BUSINESS ATTIRE.*** Business/business casual is appropriate for career fairs. This means no jeans, shorts, flip-flops, or casual wear. Nice pants, dressy tops, button-down shirts, sweaters, and work-appropriate skirts and dresses are all proper attire. Suits are also appropriate but not required. If you are working in the CDC on Friday, you may have a few stray employers or students. Please give them thorough instructions to the Schine Student Center and to Panasci Lounge (upstairs above Schine dining), especially to employers. Drop Box: Career Fair Week Any materials submitted to the drop box after Monday, September 18, can not be guaranteed for the career fair on Friday. Please let students knows when they drop their resumes off. Closing Shift Reminders If you are closing down the CDC, please remember the following:
We are forgetting to do one or more of actions on the checklist when leaving. The shift workflow chart is right next to the student schedule at the front desk. Please use that as a guide when on shift. When the Phone Rings I don't believe in having a script when addressing students, alumni or employers; however I have noticed that some of the CDCers feel uncomfortable when the phone rings, so I wanted to share some tips to handling phone calls and phone appointments. Answering the phone: "Hello, Newhouse CDC this is ________________ speaking. How may I help you?" Something similar to this is professional and welcoming. Putting someone on hold: "Do you mind holding for a brief moment, while I ask a counselor?" This sounds like you have everything under control and it sounds like you're not flustered by the question (even if you are). Taking someone off hold: "Thank you for waiting..." This is being courteous of their time, while you better assist their needs. Transferring to a counselor: "Please hold a moment while I transfer you now." Prior to transferring a phone appointment, please be sure that Bridget or Kelly is ready for the call. Peaking in their offices and saying, "You're 10:00 AM is on the phone," or "Sarah Smith is on the phone," is appropriate. If an employer, parent or other "adult" is on the phone and would like to speak with Bridget or Kelly: Before checking to see if Kelly or Bridget "is in their office", please take the caller's name and reason for calling, if given or appropriate to ask (use your best judgement). Tip- Even if you know Kelly/Bridget is in their office, it's wise to put the caller on hold by saying, "Let me check if Kelly/Bridget is in her office." This gives you an easy out, if Kelly/Bridget is in, but unable to take their call. If this is the case or Kelly or Bridget is not in their office you can say, "Kelly/Bridget has stepped out... " or "Kelly/Bridget is unavailable at the moment..." Either one should be followed up with, "May I take a message?" ***Be sure to take their phone number and read it back to the caller to ensure that is the correct number.*** There is a pink notepad at the front desk titles, "While You Were Out". This notepad has great organization for message note taking and I would really encourage you to use it. Messages that are quickly jotted down on a sticky note are often left without a call back number and leave out crucial details to the caller's message. If a message is taken in the morning and two shifts has gone by before a staff member returns to the office, a game of impromptu telephone breaks out and it can get really confusing. If an employer is calling and would like to post a job or an internship, you may direct the caller to our website, newhouse.syr.edu. I always like to walk the employer step-by-step... DANCE BREAK!!! Like I was saying... I like to walk the caller through our website step-by-step. From newhouse.syr.edu, employers are going to put their cursor on Career Development > Then click on Employers > On the employers' page a black box will appear on the right hand side. In that box, click on Post a job or an internship > An electronic form will appear, politely instruct the caller to fill the form out completely. Inform them that once they hit submit the form is sent immediately to the CDC staff. Job postings are featured in JobOpps, our alumni listserv, sent out every Friday. Internships are included in our Wednesday student listserv, CDCNews, and inputted in our internship database. What about making phone appointments, you ask... PHONE Appointments Phone appointments (alumni appointments) are set-up the same as regular in-office student appointments, with a few additions. Alumni appointments can be scheduled in appointment times listed for any of the Counselors. Be sure to clearly state in the counselor’s calendar that it is an alumni.
Until Next Time... I'll be posting a training video with a discussion on Wednesday, so please check back!
Updated & Final Student Staff Schedule Please do not make me change it again. Seminar Prep Some of the new CDCers had a little taste of seminar prep last week. As you learned, it's not difficult; however it is easy to forget something. Just like the Newhouse majors and programs list, I have put together a prep sheet for all of the CDC seminars: Interviewing 101 Prep: 1. Interview Prep Packet - Green Paper 2. Attendance Sheet - ABC order - 5 extra lines (wide for handwriting) - Print as landscape layout - Staple if necessary 3. Close Sip'n'Study & prep area if applicable Finding an Internship Prep: 1. (4) Handout Packet - Blue Paper 2. Attendance Sheet - ABC order - 5 extra lines (wide for handwriting) - Print as landscape layout - Staple if necessary 3. Close Sip'n'Study & prep area Résumé & Cover Letter Prep: 1. Presentation Handout - Orange Paper 2. Attendance Sheet - ABC order - 5 extra lines (wide for handwriting) - Print as landscape layout - Staple is necessary Cover Letter Writing Prep: 1. Basic Cover Letter Writing Packet - Grey Paper 2. Attendance Sheet - ABC order - 5 extra lines (wide for handwriting) - Print as landscape layout - Staple if necessary 3. Close Sip'n'Study & prep area Job Hunt Marathon Prep: 1. Presentation Handout - Orange or Blue Paper 2. Job Search Handout - Pink 3. Networking Quiz - Green 4. Alumni Advice Booklet 5. (2) Attendance Sheets - ABC order - 10 extra lines (wide for handwriting) - Print as landscape layout - Staple if necessary 6. Candy Bucket REMEMBER: We do add the seminar rosters to the common folder. Common folder > Seminars > Attendance > Applicable Seminar > '17-'18. All seminars should be imported during the following shift after the completion of the seminar. Example: if the seminar is on Tuesday from 12:00-1:00 PM, then Alicia would import the seminar attendees roster during her shift. CDC Student Staff Project Fiona is working on a fun CDC slide project that does require some help from you, but there is a nice reward. Fiona is asking that all students sign-up for a ten minute headshot session either this week or next. Bonus: You can use this photo for your LinkedIn profile! Yay! I just came out of a 20 minute long rabbit hole of glamour shots. "What Do I Do With CDCNews and the Please Read Emails?" READ THEM! And when you are done, write your initials on the last page or the end of the page, so I know you read it. Hint, Hint: Most of a quiz questions come from CDCNews. REMINDER: Clean The Front Desk After Your Shift Please don't spread the plague. Thoroughly clean the front desk, including the phone, at the end of your shift using the Clorox wipes.
Welcome back to campus, CDCers. This is our staff blog. I will try to post any new announcements, news or helpful advice to the blog as frequently as possible. At the beginning of your shift, please check the staff blog for any updates or announcements. Majors & Programs I have added a quick "cheat sheet" for all our majors and programs for the CDC staff to refer to when making changes to the attendance spreadsheets and when scheduling appointments. In the past we have had some inconsistencies when it comes to logging data for our attendance spreadsheets. Please use this as a reference for when you are making an appointment or logging a seminar attendance sheet: Undergraduate: Advertising or ADV Broadcast & Digital Journalism or BDJ Graphic Design or Graphics Magazine or MAG *Newspaper & Online Journalism or NOJ Photo Public Relations or PR Television, Radio & Film or TRF Graduate: Advertising or ADV Arts Journalism or AJ Audio Arts or AA Broadcast & Digital Journalism or BDJ Communications Management or CM Computational Journalism or CJ *Magazine, Newspaper & Online Journalism or MNO Media & Education or M&E Media Studies or MS *New Media Management or NMM Photo Public Diplomacy or PD Public Relations or PR Television, Radio & Film or TRF Minors: Communications Photography Public Communications Studies Newhouse minors are welcome to make appointments, as well as, attend all of our seminars. *Frequently Abbreviated Incorrectly Remember that all Syracuse University students are welcome to attend all of our seminars, but any non-Newhouse major must receive a referral from their home college career office or from Center for Career Services in the Schine Student Center BEFORE making an appointment. Fri-YAY CDCers If you have a Friday shift or if you cover a peer's Friday shift, you are welcome and encouraged to wear your SU apparel. This Friday, September 1, is College Colors Day. A little history on College Colors Day: National College Colors Day was founded by the College Licensing Company in 2004. Across the United States students, parents, family, fans and alumni observe National College Colors Day. This day is celebrated annually by wearing your college team’s colors and college or university apparel. TimEsheetsTimesheets are due TUESDAY NIGHT. Please fill out the Excel template that was emailed to you by Joanne Craner from the Newhouse Budget Office. Every timesheet must be dated with WEDNESDAY'S DATE. Be sure to check your time person is correct. Time periods are from Thursday's to Wednesday's, for example, this week's time period is 8/24/17-8/30/17. Your timesheet will be dated as 8/30/17 next to your electronic signature. extra shift opportunities We do have a few opportunities to pick up an extra shift:
Fall Communications Career Fair - 2 Students Needed September 22 1:30-5:30 PM (Friday afternoon CDCers are unable to volunteer) Panasci Lounge - Schine Student Center Communications Career Day - 1 Student Needed Saturday, October 28 Time TBD Newhouse 3 Waverly Entrance Do you know how to print a seminar sign-in sheet? Do you think you know and you're doing it wrong? Here's a step by step (thanks to Andrew) on how to print out a sign-in sheet that will make Kelly, Bridget and myself thrilled!
Seminar Material Checklist:
Students that were selected for an on-campus interview were notified yesterday via email with instructions on what to do next. If students come in and ask if they got an interview during your shift, please tell he/she to check their email. If they are disappointed or upset that they did not receive an interview, remind the student that there were over 400 applicants and NBCUniversal only had a few time slots to fill. Even though they did not receive an on-campus interview, NBCU may select them for a video interview at a later date. We do not know the schedule for when NBCU will be reaching out to students to schedule video interviews. Please encourage the student to attend the NBCUniversal Info Session on Wednesday, February 10th from 6:00 t0 7:00pm in 140 N3 (The Herg) and bring a hard copy of their resume. NBCU wants resumes! At the info session, NBCU will give instructions on how to follow-up/go forward if they were not selected for an on-campus interview.
We are in full swing here at the CDC! On top of seminars, employer visits and internships season we are preparing for the NRC. Unfortunately, we are going to continue being busy and Kelly, Bridget and myself need you all to be on your A game. Keep reading CDCNews and your Weebly posts to stay on top of things. So, let's get right into it: InternshipsIt is a priority for this office to add internships to the database. I know we have significantly more that usual, but it is something we need to do. If you are sitting at the front desk, you should be working on internships. I have noticed a few things that we are doing and I do not want it to become a habit. First, before you add a new internship opportunity to the database, be sure to search for any existing internship opportunities for the company. If it is an update, great your life just got easier; however we are failing to properly update internships. To make it easier for you, here's a checklist:
No – Create a new internship for the database.
No…
No…
No…
No – Use your best judgement. Do the links still work that the company has listed? Are there signs of life on their website (do they have previous posting for the internship)? To summarize -- If you are looking up an existing internship opportunity, be sure to update it. Seminar Sign-In Rosters Sign-in rosters for all seminars should be printed alphabetically by last name. Create blank spaces for unregistered students to write their information. The Job Hunt Marathon requires 2 identical sign-in sheets. Timesheets Timesheets are due on Tuesday night. TUESDAY NIGHT. Also, make sure you are using the correct template. That is something I can't help you with because Joanne does not send me the newest template. Check and double check before sending it. Social Media We have revamped our Facebook and Twitter pages, also if you follow Newhouse on Instagram, there are a few CDC sightings. Check them out and be aware of what content is on them. This way you will not be caught off guard if a student asks a question. Invite your friends to "follow" and "like" us, too. If you haven't already, watch our internship video series! The video can be found on our Facebook, Twitter and LinkedIn pages. Announcements Wednesday: Steve Featherstone ’90, G ‘96
Last, But Certainly Not LeastImportant information: http://www.mnn.com/lifestyle/arts-culture/stories/why-do-we-celebrate-groundhog-day
College to Career: Friday, January 29th from 4:15 to 5:15pm in 251 N3
Jim Armstrong '10 of Google and Chris Delapaz '09 of AOL, both alumni of the Newhouse School's advertising program, will talk about how they transitioned from college to successful careers in advertising and offer career and networking tips. Come hear what it's really is like to work for Google and AOL. Jim Armstrong An account manager at Google, Armstrong works across large home services clients, including Roto-Rooter, Servpro and Stanley Steemer, to help them gain more profitability using Google ad platforms. He is based in the Google Chicago office but lived and worked in New York City for more than five years prior to moving to Chicago in September 2015. He spent three and a half years on the agency side, at Ogilvy & Mather and Resolution Media in New York, before moving to Google in October 2013. Chris Delapaz Delapaz is an account executive at AOL, specializing in mobile ad space for a variety of agencies and clients including Subway, Citibank and Goldman Sachs. Based in New York City, Delapaz consults his clients on mobile ad solutions within the entire AOL platform. Prior to AOL, he spent three years on the agency side of media buying followed by a three-year sales role at The Weather Channel. In January 2015, he became an account executive at Millennial Media, which AOL purchased late last year. Bloomberg BNA: Thursday, Febraury 4th from 6:00 to 7:00pm in 432 N3 Representatives from Bloomberg BNA will visit campus to discuss the company's paid internship opportunities in journalism, marketing and sales. More information about the internships is available online. NBCUniversal Info Session on Summer Internship Opportunities: Wednesday, February 10th from 6:00 to 7:00pm in 140 N3 (Herg) NBCUniversal representatives will be on SU campus to meet and recruit students for their 2016 summer internship program! Representatives from the NBC Cable Group, NBC News Group and NBC Entertainment Group will be in attendance. Students can either click the link or search Orangelink by putting in position ID#. However, to apply they must have a profile created on the system. If they have never used Orangelink before they will need to click ‘forgot password’ and it will send them a password. Their username is their SU email. Students can submit resumes (no cover letters) on the 1/19 and the deadline is 1/27 at 3:00 p.m. There are specific instructions for the News Group and the Entertainment application that students need to read. At the top of their resume they are to make an “Areas of Interest” section – in the section they are to list their top 3 choices. There is an example given in the application instructions. Students need to list the 3 areas of interest within the department of interest. They can chose all the departments if they wish, but only list 3 areas. International students have to have unrestricted authorization to work in the U.S. without visa or sponsorship and the system will block them from applying. NBCUniversal News Group Internships ID# 84737 NBCUniversal Entertainment – East Coast Summer 2016 Internship ID# 84745 The Tonight Show Starring Jimmy Fallon Summer 2016 Internship ID# 84759 Late Night with Seth Meyers Summer 2016 Internship ID# 84760 NBC Cable Entertainment Summer 2016 Internships ID# 84793 Welcome back! I hope you all had a restful break and you are all ready for a packed second semester. To help with our overflow of CDC tasks, we now have a special projects schedule. These overlapping shifts are going to help us maintain our social media accounts, allow more time to work on flyers and bulletin boards, along with video projects and to assist with seminar prep. So, first order of business: Consistency of Majors on Sign-In Sheets When we add the seminar attendance to our Excel sheets, we need to have more consistency of how we are categorizing the majors. For example: Broadcast and Digital Journalism is in Excel as BDJ. Having some students major as BDJ and some as Broadcast and Digital Journalism is causing a problem when we are crunching numbers at the end of the semester. I know it can be confusing with we add in the grad programs because some are unfamiliar and new to Newhouse. Here is a list of all the majors and programs at Newhouse. The acronyms and programs in bold are what we will categorize majors as in Excel. Undergraduate Majors: Advertising: ADV Broadcast & Digital Journalism: BDJ Graphic Design: Graphics Magazine: MAG Newspaper & Online Journalism: NOJ Photography: PHOTO Public Relations: PR Television, Radio & Film: TRF Graduate Programs: Magazine, Newspaper & Online Journalism: MNO Arts Journalism: AJ Audio Arts Communications Management Computational Journalism Documentary Film and History Media and Education Media Studies New Media Management: NMM Online Master's in Communication: Online Public Diplomacy *ADV, BDJ, PHOTO, PR, & TRF are undergrad and graduate programs. DropboxThis semester, Kelly and Bridget would like to record the amount of materials that circulate through our dropbox. An attendance Excel sheet has already been made in the common folder > Seminars > Attendance> Dropbox > Dropbox '16. As a reminder, we are still taking attendance for the video. NRC Application Instructions As most of you know, the Communications Consortium is no longer a thing. We have replaced it with the Newhouse Recruitment Collective (NRC). Bridget, Kelly and I already know we are going to have many questions regarding the application instructions for the NRC. We really need the student staff's help answering these questions. I want all of you to know the application instructions. There will be quiz.
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