The time is flying by! It is that time of year to get the Spring '16 work schedule set. Most of you will be planning your class schedules next week. After you have your spring schedule set, please send me your AVAILABILITY. <- Notice AVAILABILITY because I know some of you are going to send me your class schedule, I am going to finish the shift schedule and then at lease one will email and tell me you can't work at that time because you have a prior commitment. I am planning to have the schedule set by the last week of classes.
Availability will not only be the deciding factor for the shift schedule. Everyone will also have a mid-term review. We will talk about your job performance: What went well, what went not so well, how can we improve. I'm planning on starting these the week of the 16th.
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Scenario: A student asks to use the internship database. How do you sign on to FileMaker Pro?
Are you an offender of these little things that have been driving me crazy lately? Sip'n Study As most of you have noticed, we no longer lock the Sip'n Study. When you close:
Internship Database When adding or updating a database there are little mistakes here and there that I find that I know you all are aware not to do, but I keep finding them. First, fix your paragraphs. Don't make it look like a complacent copy and paste job. Fix your font sizes to make it look cohesive. If you updated, change the date. Read through and make sure no information was cut off. I know some are lengthy, but let's try to take out repeating information, use ; when listing duties or qualifications and change the font size to fit more text. Make an attempt to find an address. If I find an address in 1 minute, I know that you a.) didn't bother to look and b.) you didn't look at the website for more information. Last, follow directions. There is a packet at the front desk that says all updated internships need to be reviewed. I have not reviewed every internship that is labeled updated. I also instructed to write updated or entered next to the internships listed on the packet. When I looked through, I saw check marks. I know the database is not a favorite task, but it is a necessary one for the functionality of this office. Please pay attention to the details of your work. TimesheetsTuesday night deadlines for timesheets means on Wednesday morning, I should have 8 timesheets in my inbox dated for Wednesday. For two weeks straight now, we have been cutting it close to my Wednesday deadline.
It's that time... It's binder update time! We are doing a huge update this time around. I realize it's a time consuming task, but what else do you have to do at work? Exactly... We are going through every binder starting with Advertising. Search for internships from 2011, 2012 and 2013. Search the company website. If the internship is still offered, please update the internship, print off a new copy and put it in your folder for me to review. ALL UPDATES NEED TO BE REVIEWED! If you think that it is too early for the internship to be posted, for example, it is a summer internship. Use your best judgement based on the website information. If the website is showing deadline for spring internship opportunities, there is a good chance that they will offer a summer internship opportunity. You can leave the internship untouched in the binder and when the spring semester rolls around, we can update it then. If the website is nonexistent or the company does not exist anymore, delete the internship from the database and pull the hard copy from the binder. Track your progress: common folder>CDC Specialist>Internship Database Update>CDC Binder Update 2015. There are instructions in the Internship Database Update folder. SafetySafety is something I feel very strongly about. Every day it seems like we receive an email about students being mugged on the walk to their car and recently an armed robbery at a an off campus residence. I do worry about all of you traveling around Syracuse, especially our closing shifts. Recently, a few of you have alerted me to the LiveSafe app. I'm pretty sure you all have iPhones, so I would like all of you to download the app on your phone and USE IT! You can connect with a friend on your walk home via video chat and it also has a panic button to alert the police if you are in trouble. I have the LiveSafe app and if you are feeling uncomfortable and you are unable to reach a friend or your roommate, you can always call me. If you are ever in the office and someone that is really creepy comes in. You're getting bad vibes from this person and they are making you feel really uncomfortable. You can alert DPS without blowing your cover! Email or text [email protected] for direct and immediate contact with an officer. Please do not hesitate to use this email if you are feeling threatened. I would much rather deal with an "oops" situation than a different outcome. QuizHelp me understand what's going on. Are you reading CDCNews and just forgetting to initial or are you not doing either? So you have a quiz this week and we will keep having quizzes until everyone is on the same page. For our newcomers: Write your answers on a piece of paper, put them in your folders and then put your folders at my desk to be reviewed.
1. What is Career Day? 2. Who is the intended audience for Career Day? What a hectic first two weeks back! I hope you are all adjusting well to your classes and work schedules. It's nice to have you all back at the front desk. So we really hit the ground running with the kick off to the LinkedIn Challenge. For those of you who do not know what the LinkedIn Challenge is or are wondering how to explain it to a student who may ask. The goal of this 7-week challenge is to help students improve their profile while exploring what LinkedIn has to offer to students. Challenges are posted weekly that touch on different sections of a LinkedIn profile. Points are distributed at the completion of each challenge and can be completed at any time during the 7 weeks. This can be found on our GMail Drive. Two lucky and ambitious students with the most points by the end of the competition will win a fantastic prize. Interested students should join the CDCNewhouse Internship Group to participate. Upcoming Events Fall Communications Career Day: Friday, September 18th, 2:00-5:00pm, Schine Panasci Lounge- We still need volunteers to help man the career fair! It's a great opportunity to earn some extra money. Career Day: Saturday, October 10th, 8:15am-12:00pm, Newhouse- We need 1 volunteer. This is easy money! You may have to get up early, but you will get out early and still get paid until noon. QuizNo quiz this week, but keep ready CDCNews. Remember, I'm always watching and listening.
Happy Mayfest! I apologize to those of you with Friday shifts; however we are not seeing May-like weather today. I hope you all stay warm, be safe and have fun! New CDC Staff Members I have some exciting news: As most of you know, we interviewed students to fill openings here at the CDC. We offered positions to three new students, Daquan Thomas, Nancy Lopez-Luna and Joanna Monfreda and all three have accepted. Available Shift I will be sending out an email about shift coverage shortly.
Shifts that need to be covered: Finals Week: Wednesday: April 29th 4:00pm- 6:00pm Wednesday: April 4th 9:45am- 11:00am If any of you are interested in working over the summer, please let me know. Next Semester: Wednesday: 12:30pm-1:45pm CDCers, It's been awhile, I know! It's Consortium season and we are busy, busy; however I bring good news to help lighten our load and give more options to students looking for appointment times on short notice. As some of you may know, Kelly does Podcasts: http://newhouse.syr.edu/career-development/resources/podcasts As you can hear, Kelly has touched on some great topics that we see a lot of student flow for, including interviews and COMING SOON: Internships! This is a great resource to direct students to when they need that appointment fast and we just do not have the availability. So remember that website to pass along! New CDC Staff MembersAs most of you know, we need to hire new CDC staff members, though I am unsure of how many we will need to add on to our team. Current juniors and sophomores could help out however, by submitting me an availability schedule after you all register for classes next month. I am well aware that schedules do change. We can switch around times as needed. So PLEASE give me your availability by April 13th! Summer Hire Are you staying in Syracuse this summer and looking for employment? Look no further! We are have 1 spot available for a summer CDC staff member! If you are interested please let me know as soon as possible.
Summers are very low key here and scheduling is flexible! Scenario: Student: "I applied for some jobs interviewing at the Consortium and I went back into the Consortium site to check on my applications. Some of them were marked 'offline.' I'm a little nervous that my materials didn't get sent in! Is there a way for me to check? What should I do?"
Write your answers down and place them in your folder. Same as last week. Let's review the question from last week... A student emails nhcdc and explains that he is feeling under the weather and will have to cancel his appointment for 11:30 with Kelly. You then go to the main calender and you: a.) Delete his appointment. b.) Ignore the email, Kelly will take care of it. c.) Categorize the appointment to red. d.) Forward the email to Brittany. The answer is... drum roll... a.) Delete his appointment. Of course, it is always appreciated to let Kelly, Bridget and myself know if an appointment cancels. An appointment is categorized red if the student is a no show. Red=Rude. Good way to remember that! CDCer,
I have a few things to put on your radar... 1.) Consortium Deadline for Students- The deadline for students who wish to apply for jobs and internships is Sunday, February 22nd at 11:59 pm. 2.) Drop-Box- Any materials dropped off after Wednesday at 6:00pm will not be ready for pick-up by Friday. 3.) Drop-In Hours/Quick Counsel- There will be drop-ins all day on Friday. We ask that students have hard copies of all materials they wish to be reviewed. Drop-In Hours are as follow: 10-12- Consortium Only 12-1- Quick Counsel 2-4- Consortium Only 4.) Newhouse Alumni Survey- If you receive an email about an alumni survey or any questions regarding a survey, please forward them to Kelly. 5.) Allen Rosenshine Minority Education & Training Fund- Most of you should have read something about this in CDCNews; however if student comes in or email inquiring about an minority internship opportunity please direct them to me. If for some reason I am not available, please give them my card. -Brittany CDCers-
It's time for another rendition of Weebly Pop Quiz! The scenario is: A student emails nhcdc and explains that he is feeling under the weather and will have to cancel his appointment for 11:30 with Kelly. You then go to the main calender and you: a.) Delete his appointment. b.) Ignore the email, Kelly will take care of it. c.) Categorize the appointment to red. d.) Forward the email to Brittany. Please explain your answer on a sheet of paper and then place it in your orange folder. Hand your folder in when you are ready. Let's go over the last quiz. The scenario was: An alumna TRF major from 2013 calls and would like to set-up an appointment. Since her internship ended last fall, she decided that radio may not be her thing. She would like to know the steps she should take towards getting a job at a news station in Boston. You wisely ask her if she has taken the Job Hunt Marathon while she was a student at Newhouse. She has not and you make a note of it for Bridget on her phone appointment window. You have a closing shift and you are sending out appointment reminders. You come to the TRF alumna. What are your next steps? This was a little bit tricky. Some of you seasoned CDC vets remember last spring when seniors and grad students came into the office to sign-up for post grad service. If you recall you handed them a purple book called Making It a Reality. For alum that call and did not attend a JHM, we like to give them as much information from the seminar as possible, so we send them the pdf version of the booklet. If you are sending the pdf version with a seminar reminder, write a little note that states something like: "I am attaching some literature that I feel may be useful for your appointment with Bridget. If you have some time before your phone call please read through." To get to the pdf version follow these steps: Common Folder > Publications and Cards > Make It a Reality > 2014 (or latest version) > MIAR 2014 Keep reading Weebly, Brittany And remember... |
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