Wow. This is the last week of February! I hope everyone had a fun weekend. This week will be really full, but we'll keep it fun. Read below for details and let me know if you have any questions. Keep up the great work! It will be Friday before we know it. :) -Judith Memories From Last WeekMore photos from Sunday's internship video filming can be found here. Enjoy! Compliments"I am in love with that v-day serenade video to Kelly! Great job to all involved :)"- Whitney "Jeff is doing a great job taking initiative with our CDC video. Keep up the good work, Jeff!"- Valerie "To Jeff, Valerie and Whitney: I am so impressed with your level of professionalism with the production of our internship video. You all are doing an excellent job keeping everything organized from start to finish. Filming was so much fun on Sunday. I can't wait to see the final outcome! :)"-Judith "To Mary and Shy: Thank you so much for all your help with Hire Me CDC. I really appreciate all your hard work and creativity with with this special project."- Judith "Courtney, thank you for keeping our Pinterest boards current with helpful info especially with the interview attire board. This will really come in handy when students prepare for our Communications Consortium." - Judith Give someone a compliment today here to be featured next week on The Blog! HighlightsMonday- Basic Résumé and Cover Letter Writing Tuesday- Job Hunt Marathon Bridget will be doing Quick Counsel this week for any student who is NOT applying for the Communication Consortium and Winter Olympics. Please tell all CC and WO students to take advantage of our walk-in hours this week. Walk-in Hours For Who: Students applying for the Communications Consortium AND Winter Olympic internships ONLY!* *Students must have attended the résumé & cover letter seminar, completed GRA 217 or watched the video FIRST. If they arrive for walk-ins, please set them up to watch the video. When: Wed, Feb. 27th 10-12pm AND 2-4pm Thurs, Feb. 28th 10-12pm AND 2-4pm Fri, Feb. Mar. 1st 10-12pm AND 2-4pm Please inform students to bring hard copies of their materials with them. Office Updates Last week, many students brought their laptops to their appointments to show counselors their résumé and cover letters. So, we had each student print out their materials during their appointments putting us behind schedule. LOL. I couldn't resist. :) So I'd like you to help us do the following: -Remind students to bring hard copies to their appointment while you are scheduling their appointment. -Inform students they can print out their materials in the CDC if they arrive 10 minutes early. I've also updated our appointment reminder email with the following: "Please bring hard copies of your résumé, cover letter or networking email with you to your appointment so that our counselors can write their feedback on it. Please do not use your laptop to show our counselors your materials." Timesheets Please email me your timesheets individually with "Timesheet" in the subject line. These emails are filtered to my timesheet folder. Also, please note any additional hours added to your timesheet in your email. That way, if budget asks for clarification, I can send them an explaination. Thanks! :) Common QuestionMy answers are guidelines. You're welcome to reword to your liking, but please emphasize the same points. The first 2 questions are related to this week.
Q: "I'm really nervous about applying to the Communications Consortium and/or Winter Olympics. May I schedule an appointment?" A: "We actually have walk-in hours this week on Wednesday, Thursday and Friday from 10-12pm and 2-4pm. Simply stop by and sign in and a counselor will call your name to review your materials and give you feedback." ----------------------------------------------------------------------------------------------------------------- Q: "I'm not applying for the Communications Consortium or the Winter Olympics. What do you mean you don't have any available appointment hours this week!?!" A: "I'm sorry we don't have any available timeslots for you. Students typically come in a week before to schedule appointments in advance. I recommend stopping by for our Quick Counsel this Friday from 12-1pm. This week we will not be offering drop box services due to the high volume of materials we need to review this week." ----------------------------------------------------------------------------------------------------------------- Q: (Question via email) "I'm studying abroad and I'd like some feedback on my résumé and cover letter." This student does not meet our prerequisites. A: (Send the following email template which can be found in our Generic Answers folder under the Seminars/Appointments subfolder. This email is ONLY for students studying abroad. Do not email this video link to students on campus. We want them to come to our office :). CCS referrals still apply to non-Newhouse students requesting career counseling.) Subject: Study abroad student requesting feedback on résumé and cover letter Hello, Thank you for your email. We're happy to give you feedback, but first we ask that you watch our short video on how to create an effective résumé and cover letter here: http://bit.ly/cdcresumecoverlettervideo After you watch the 25 minute video, please make the necessary changes to your materials according to our video’s instructions. Please email us when you're ready to schedule a phone appointment to receive feedback. If you're not available to speak over the phone, you may also email us your materials for review. We'll print it for our dropbox service and will email you your materials with our feedback in 2 business days. If you have any questions, please let me know. Sincerely, ----------------------------------------------------------------------------------------------------------------- Do you have a common question you're unsure of answering? Email it to me at [email protected]
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I hope everyone had a great weekend! The snow is back, but at least it looks pretty outside :). Last week, Kelly was serenaded by a quartet on Valentine's Day which her fiance, Joel is a part of. I was ready to record it of course :)! Can you guess which one he is? LOL (inside joke with Courtney) ...and we also had a furry visitor stop by the CDC. Meet Reese! Alright, back to work. Make it a great week! Let me know if you have any questions about this week's post! - Judith :) HighlightsSeminars Wednesday- How to Find an Internship Thursday- Interview Preparation Friday- Basic Résumé and Cover Letter Writing I am doing Quick Counsel this week! Spread the word! We will have walk in hours next week for students with résumé and cover letters for the Communications Consortium. Please do not schedule any appointments during these days! Wednesday, February 27th 10-12pm and 2-4pm Thursday, February 28th 10-12pm and 2-4pm Friday, March 1st 10-12pm and 2-4pm Compliments"My CDC Specialists are the BEST because they've conquered our internship folder. We were at 35 and now we are at 0 in less than a week. Thank you for all your hard work on this!"- Judith "Thank you for the Valentine's Day candy, Judith!"- Valerie "Whitney is always courteous, positive, and upbeat! She is a lot of fun to work with and I always enjoy seeing her come into the office! Keep up the awesomeness!" - It says Whitney submitted this, but I have a feeling it was someone else ;) Give someone a compliment today here to be featured next week on The Blog! Common Question"I requested an appointment outside of your open appointment hours and a CDC Specialist sent me and email which I replied to with all my information. It's been a few days and I haven't heard back yet. What should I do?"
A couple things could of caused this: 1) The student's email wasn't received (they didn't send it to [email protected] or they didn't send it). What you can do: say, "I'm sorry you didn't receive a response from us. Let me check our inbox to see if we received it." (Quick search tip: Type the students name or email in the search box located at the top right of the inbox. This will take seconds compared to scrolling through emails.) 2) We received the student's email, but it was never forwarded to Kelly, Bridget or I. What you can do: say, "I'm sorry you didn't receive a response from us. I will look into that for you and follow up with you today." Ask them if they would like us to follow up with them via cell or email. Then email the student's email to B, K and I with a note explaining that the email wasn't forwarded and if anyone would be available to meet with the student asap. ***Please remember to forward appointment request emails once we receive them. When a student replies to our appointment request emails it will be automatically filtered to our Appointment Request folder in Outlook. Also, appointment request emails are only sent to students who have attempted to set up an appointment in person. They are not meant for students who email us first to schedule an appointment. Please use the generic answer email for setting up an appointment in person instead.*** 3) A counselor received the student's request, but has not contacted them. What you can do: Once you confirmed that we received the student's email and forwarded it, I would send a follow up email to Kelly, Bridget and I to check on the status and inform us that the student stopped by to follow up. Apologize to the student and let them know that their email was forwarded to us and that you sent us a follow up email. Also let them know that they should receive a response shortly from us. Do you have a common question you're unsure of answering? Email it to me at [email protected] Hope everyone had a nice warm weekend. I will be out of the office Monday and Tuesday this week. See you soon! -Judith HighlightsSeminars Monday-Interview Preparation Tuesday-Basic Cover Letter Writing Friday-Job Hunt Marathon Kelly is doing Quick Counsel this week! Internship Database Update I met with IT last week to discuss the features we would like to add to make our internship database more user friendly for us and students. Our dream database is doable (yay!), but will require much time and testing. I will be meeting with B + K this week to discuss our options. Details to come. Updated Work Schedule See our updated work schedule here. Thank you Valerie and Jeff for stepping up to fill open shifts! Hire Me CDC A new website is in the works to help students learn more about the CDC Specialist position and to apply online. It will be packed with videos and photos to showcase why the CDC is a great place to work. Shy, Mary and I are currently developing the content, web design and marketing plan for Hire Me CDC. We plan to launch the test site by the end of Feb and officially launching the site in early March. If you're interested in being a part of this new initiative, shoot me an email [email protected] to share your thoughts and ideas. Also... Everyone is doing a great job with the Hello CDC Scavenger Hunt! We'll take a break from it this week to focus more on creating internship profiles (we're currently at 35....ahhh!). When you create a new profile, please remember to transfer the original email to the "Entered Internship" folder. Compliments"Great job with this website Judith! It keeps me informed each week and is really well designed!" - Jeff "Judith is awesome because she always goes out of her way to compliment you on a job well done, something she's proud of you for, or just to be kind. She is also awesome because she's the greatest birthday girl ever! Happy celebrations Judith!"- Mary "I think that the website is organized very well and is easily navigable. Great job in designing it, Judith!"-Shy Thanks for the love everyone! I do this for you so let me know if there's anything else you'd like to see on the site that would help you. - Judith Give someone a compliment today here to be featured next week on The Blog! Common Question"What happened to our appointment request clipboard?"
When I realized that several students required follow up, I decided to improve our appointment request system. I would like you to do the following when students are unable to schedule an appointment for the current or following week: -Offer our drop box service and recommend Quick Counsel if it applies (ex. résumé and cover letter reviews) If students have an urgent matter (ex. my application is due next week), please email them our "Your Appointment Request" email. This template can be found in the "Generic Answers" folder in the "Seminars/Appointments" subfolder in Outlook. Remember to copy and paste the template to a new email to keep the template in the folder. A big thanks to Shy for creating this template! :) -------------------------- Hello, Thank you for stopping by to request an appointment with a counselor. We apologize that our open appointment hours do not coincide with your availability. To help us accommodate your schedule and career needs, please reply to this email with the following information: • Your full name • Newhouse major/minor* • Specific appointment type (i.e. resume, cover letter, internship help, networking advice, job search follow up, etc.)** • Cell phone number • Days/times that you are available *If you are a non-Newhouse student interested in working in the communications industry, you must first go to the Center for Career Services located in Room 235 in the Schine Student Center to request a counselor referral. The counselor must email your referral to[email protected] before you may set up an appointment with our counselors. **All students requesting a resume and/or cover letter appointment must have attended the “Resume and Cover Letter Writing” seminar, completed GRA 217 or watched the video. The video is available for viewing in the office. Only seniors and grad students may request a job search/networking appointment after completing the Job Hunt Marathon. You may sign up for our seminars here: http://www.bit.ly/cdcseminars Once this information has been received, a counselor will respond to your request shortly. Best, ----------------------------- Do you have a common question you're unsure of answering? Email it to me at [email protected] to b Thanks for all the birthday wishes! This is a short post, but there's a lot going on this week. Let me know if you have any questions. Also, I will be out on Monday, Feb. 4th. Click on Read More at the bottom right of this post to see the rest! :) Judith :) HighlightsSeminars
Wednesday- Job Hunt Marathon Thursday-How to Find an Internship Friday-Basic Résumé and Cover Letter Writing Events-Check main calendar for details! Tuesday- Hyper Marketing Info Session. See Courtney's cool flyer design here. Bridget will be doing Quick Counsel this Friday! Everyone will be trained to use the Bacons Online Directory this week. Great job with part I of the Hello CDC scavenber hunt! This week will continue with part II. Click here to print out your copy. |
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